Vendor Registration Form
The District's Vendor Registration form is a substitute Internal Revenue Service W-9 form that enables the collection of information required to comply with federal income tax laws. Request a Vendor Registration form by emailing VendorRegistration@WaterMatters.org or by calling (352) 505-2970. Be sure to include the commodity codes for the goods and/or services your company provides on the Vendor Registration form.
Commodity Code Search
Use these codes on your Vendor Registration form to best describe the goods and/or services your company provides. Search now »
This NIGP Commodity/Services Code information link is copyrighted and the property of the National Institute of Governmental Purchasing, Inc. (http://www.nigp.org). This link is for viewing purposes only and is not to be downloaded. To download this information requires a license from Periscope Holdings, Inc., the custodian of the NIGP Commodity/Services Code.
Prior to receiving a purchase order or contract from the District, your firm must be registered with the U.S. Department of Homeland Security’s E-Verify system as required by Florida Statute 488.095. To register, log on to dhs.gov/E-Verify.
Payment and Invoice Information
Vendors must receive payment and authorization before starting work. Authorization may be in the form of a purchase order, service contract or purchasing card. The District issues payments through Manual Checks or Electronic Funds Transfer. To bill for goods or services rendered, email an invoice with the purchase order or contract number to Invoices@WaterMatters.org.
Vendor Electronic Payment Authorization Form
All new and registered vendors are encouraged to authorize the District to send payments electronically. Request payments by electronic funds transfer (EFT) by emailing VendorRegistration@WaterMatters.org or by calling (352) 505-2970.
Freight and Payment Terms
Payment will be made in accordance with the Local Government Prompt Payment Act, Part VII of Chapter 218, F.S. All prices must include Freight on Board (F.O.B.) Destination unless otherwise agreed in writing by the District.